To move an entire office is definitely more complicated than moving your home. There has to be a systematic approach and an order to follow. Therefore, to effectively manage an office move there is a concise checklist of things to be done.
* Schedule the Move: You must make sure that the move is in agreement with details about existing lease, notice period, obligations and liabilities. You cannot get into the new building until the agreed date. Additionally, you cannot remain in the current building later than the contacts end date. Both must synchronize!
* Sort Your Requirements: You must be clear about the basic strategic and operational processes that cannot have long downtimes. The move must have the least impact on the business. For this reason, there will be some business processes that cannot be left latent. Therefore, you must also pay attention to technical specifics and maximization of space at the new locations. Additionally, plan on taking only important items and get rid of unnecessary bulk while moving. Use this as an opportunity to clear out unwanted waste.
* Form a Team: Collaborative team work is important, because you cannot accomplish the move all alone. Get people with an understanding of critical aspects of the relocation. They can be internal staff members or external people with experience. Besides, they must be reliable, trustworthy, good organizers, capable of taking instant decisions and organized.
Split your team into two.While some help you with packing and moving out of the current building, there must be someone to receive the crates at the new location. As off-loading begins, that team can start arranging things as planned. Give them a detailed plan on how to set things.
* Budget the Move: Conduct a detailed survey of the movers market. Make sure you select an option that is cost effective and convenient. They must handle packing, loading and unloading. They must be experienced, handle your things with care and avoid breakage. At the same time, they must not waste precious time with storage that may cause longer downtime for your business.
* Communication is Important: While moving, make sure you are in contact with your team and the movers. Your team at the new location must be able to contact you if they need specific instructions. Communication is the key to successful coordinated relocation.
* Start Immediately: Once everything is in place, there is no need to delay things. The project leader must take the first step. It is important to make sure that everything works according to plan.
Remember, after you have successfully emptied the current building; make sure your lawyer is with you. Do not hand over the keys or sign lease papers without your lawyer.
Andrew has been working as an office relocation specialist for the last 3 years. When he is not helping businesses with interstate removals, he spends a lot of time blogging.
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